Cranleigh Football Club is seeking a dedicated and organised individual to take on the role of Club Secretary. This pivotal role ensures the smooth operation of the club’s activities by providing the main point of contact for people within and outside the club on nearly all aspects of its operations. As a volunteer position, it offers the opportunity to play an essential part in the continued success and growth of the club, which serves over 500 players across all age groups.
Download the Job Description here.
Job Description: Club Secretary
Volunteer Role
Location: Cranleigh Football Club (Remote)
Key responsibilities:
- Administration and communication:
- Act as the primary point of contact for correspondence with leagues, Surrey FA, and other external organisations.
- Distribute league and FA updates to relevant coaches, managers, and committee members.
- Maintain accurate records of club activities, including membership details and official documentation.
- Governance and compliance:
- Affiliate the club to the County FA and relevant league(s).
- Ensure the club operates in compliance with league rules and FA regulations.
- Assist with player registration and ensure appropriate documentation is submitted to the league(s).
- Manage disciplinary correspondence and liaise with the league or FA as needed.
- Meeting coordination:
- Organise the club’s Annual General Meeting (AGM) and other club meetings, including preparing agendas and taking minutes.
- Schedule and attend committee meetings, ensuring decisions and actions are communicated to relevant parties.
- Represent the club at external meetings as directed by the Club Committee.
- Attend league meetings on behalf of the club.
- Stakeholder engagement:
- Work collaboratively with other volunteers, coaches, and committee members to support club initiatives.
Skills and experience:
- Excellent organisational and communication skills.
- A proactive and approachable attitude.
- Attention to detail and ability to manage multiple tasks effectively.
- IT proficiency, including email, Microsoft Office, or equivalent tools.
- Understanding of football governance (desirable but not essential; training can be provided).
Additional requirements:
- Successful completion of the FA enhanced DBS check.
- Completion of the Safeguarding for Committee Members course (training provided).
Time commitment:
- Approximately 8 hours per week, with flexibility during busy periods (e.g., pre-season or league registration deadlines).
Benefits of the role:
- Be a central figure in the running of one of Cranleigh’s most valued community organisations.
- Develop skills in administration, communication, and sports governance.
- Make a meaningful contribution to the local community and the development of grassroots football.
Contact:
To apply, please contact Ian Dobbs, Chair, on idobbs@yahoo.com
